5 signs your large organization has outgrown its AMS

Over time, your large association grows and evolves, and your processes get more complex. You need association management software (AMS) that can keep up. At some point, your AMS might even be holding you back.

So how do you know when your association has outgrown its AMS? Here are five signs that it’s time to move on to a new solution:

1 – Your IT team is overloaded.

Your membership management processes and dues structure have become more complex. While your IT team may be large, growing demands for application configuration and development to support your organization has overloaded the team.

The solution: Aptify AMS is built on a powerful Rapid Application Development (RAD) platform with a full set of developer tools built into the framework. The flexible platform allows for easy changes and upgrades, increasing the speed of development for configurations and new applications, and making your IT team more efficient.

2-  It’s difficult to find IT professionals who have experience with your AMS.

Your AMS is built with a proprietary or unusual framework. It’s not easy to find developers who can work on your system without the need for training.

The solution: Aptify is built using development tools familiar to IT professionals, making it easier for your IT team to work with today and to find qualified candidates in the future when the team is ready to expand. Aptify is built on the Microsoft .NET developer framework, Microsoft SQL Server, HTML5, CSS3, and JavaScript, which are used by a network of millions of software developers worldwide.   

3- Your AMS system “breaks” after each product upgrade.

Your system requires a high degree of customizations, and often breaks with each product upgrade. This puts further strain on your IT team and slows down your entire organization.

The solution: The Aptify AMS architecture allows for configurations of every business application on the platform while maintaining compatibility with future versions of Aptify. Aptify preserves an organization’s configurations and custom plugins and components, which means your IT team doesn’t have to rebuild the system every time your organization needs to add a configuration or perform an upgrade.

4- Your non-technical staff requires too much IT help.

Your AMS system is too complex for non-technical staff to use. They turn to your IT team regularly for help with day-to-day tasks like running reports. This wastes valuable staff time and puts even more strain on your IT team, pulling everyone away from your organization’s mission.

The solution: Aptify makes it easy to run reports, create dashboards, and manage member data so your staff doesn’t need IT assistance to access the data they need. That means your IT team can spend less time on ad hoc requests and more time ensuring your systems support your complex business processes.

5- Your membership data is housed in multiple systems.

Your staff wastes valuable time tracking down and compiling information from multiple systems just to manage day-to-day processes and understand what’s happening with the organization.

The solution: With Aptify, not only is your member data in one place, but your organization also has a single system to manage day-to-day tasks – from events and committee management to accounting and inventory. Reports and dashboards within the system also make it easy to view key organizational metrics each day. These reports give your team the business insights you need at your fingertips to help you make quick, informed decisions.

If these signs sound familiar, it’s time to move to an AMS built for organizations at your stage of maturity and growth. Aptify is built for large, complex organizations like yours. It’s a configurable, flexible membership management platform that fits the way your organization works.

Learn more about why Aptify is the ideal AMS for large, complex organizations. Explore Aptify


Want to keep reading? Check out: How To Gain Board Approval for a New AMS

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